Tools I Recommend

These are products, tools, apps, and services that I use—or used in the past when I had reason to. I heartily recommend them to you.

Special shout-outs

• Apple Notes: my note-taking app of choice. It can do a lot more than you think. To get up to speed with it quickly, enroll in my Apple Notes course.
• OmniFocus: back in 2011, this was the first task manager I ever used. OmniFocus is really sophisticated and is fantastic for people with lots of projects and who like to track their to-dos and projects in detail. It does have a learning curve—speed it up with my OmniFocus course.
• ‍Things: my favorite task manager. It’s gorgeous, easy to use, and powerful. Learn how to use it correctly in my Things course.

Productivity and travel apps

In addition to the special shout-out productivity apps above, I love these apps:

• Backblaze: automatically and continuously backs up all of your files to the cloud. Never lose documents again. Don’t just rely on iCloud Drive for your Mac—it isn’t a good backup solution!
• Clocker: lives in my Mac’s menu bar and shows me what time it is in various cities and time zones around the world where I have family and friends. So handy.
• Colorslurp: a neat little macOS app for figuring out what color you’re looking at. Perfect for color blind folks like me.
• Fantastical: my favorite calendar app because it has an awesome user interface. Works with any calendar provider, including Google Calendar, iCloud Calendar, and Outlook. Can also show your daily to-dos from apps like Todoist and Apple Reminders.
• Fireflies: an AI assistant that attends your meetings, records them, takes notes for you, summarizes what was discussed, and lists each participant’s action items. Incredibly handy. It’s more accurate than other AI note-takers I’ve tried.
• Flighty: a flight tracker app that’s a joy to use. I travel quite a bit and Flighty tracks my flights, notifies me of delays and changes, and syncs my flights to my calendar.
• Savvycal: schedule meetings without the back-and-forth. Easier to use than Calendly.
• Todoist: my favorite task manager that is available across all platforms and devices. It’s been developing rapidly, too.
• TripMode: an amazing little app for your Mac that lets you block certain apps from Internet access. Super handy when you’re traveling, at a coffee place, or on your phone’s hotspot and you don’t want your cloud backups to take up all of your bandwidth or data.
• Typeform: my favorite app to share forms and run surveys. It’s great for getting people’s feedback.

Physical and mental health

Your health supports your productivity. That goes for both your physical health and your mental health. So let me share some of my favorite health tools, as well.

• Day One: while I enjoy journaling on paper, I rarely got around to it , I rarely took the time to journal, until I discovered Day One. Lovely app for getting your thoughts out of your head and processing them.
• Hevy: my favorite app for tracking my strength training. Lets you create lifting templates and helps you while you’re in the gym.
• MacroFactor: want to gain or lose weight? MacroFactor is the app for you. You track the calories you eat and you track your weight. It then does some very smart math for you to figure out how much you should be eating.
• Waking Up: my favorite meditation app. Includes guided meditations by different teachers, conversations about meditation- and mindfulness-related topics, and talks that share a lot of wisdom.

Website, courses, and email list

• Kajabi: an all-in-one platform where I host my website and courses, through which I sell my programs, and from where I send my emails.

• Screenflow: the app I use to record my iPhone, iPad, and Mac screens for my tutorial videos.

Online security apps

• ‍1Password: my favorite password manager. If you don’t already have a password manager: you need one to be secure online. 1Password is the best one.
• NordVPN: when you’re on a WiFi network you don’t trust (like at a coffee place), use a VPN to prevent others from snooping on you. I’ve tried a bunch of VPNs and NordVPN works most reliably for me.

‍Note: Some links on this page are affiliate links, which means that if you buy a product or service, I may receive a small compensation. I only recommend products and services that I love, though.